How to Make the Procurement Process More Efficient to Reinvest in Technology

As schools and corporations begin the process of upcycling their old devices to reinvest in new technology, there are important tips leaders need to know when navigating procurement bylaws to make the process more efficient.

Generally, organizations follow a set of procurement bylaws and procedures to help ensure the purchasing process for goods and services is fair, transparent, and efficient.

But procurement bylaws can be complex and time-consuming to navigate, which can lead to delays in project completion. At Diamond Assets, we frequently observe school districts and companies feeling like they are obligated to go through traditional procurement procedures when it comes to reinvesting in technology.

We commonly encounter that as devices become outdated, school districts and companies become faced with the challenge of needing to quickly implement new technology. Plus, organizations may not be prepared or understand how to introduce new devices. As a result, they revert to the traditional process laid out in procurement bylaws and fail to upcycle their technology while it still has value.

The longer devices sit, the faster they lose value, meaning there will be less funds to reinvest in new devices.


So, how do you make the procurement process more efficient to reinvest in technology while it has its best resale value to fund your next round of devices?

A major step in making the process more efficient is to evaluate each purchase and find ways to reduce costs. It is not enough to simply purchase new devices whenever they are needed; you need to plan to not only meet immediate needs but to identify the potential value it will have down the road. When you evaluate each purchase, you will have the knowledge of what to look for and be able to streamline the procurement process when it is time to upgrade and upcycle your old devices.

You also may want to educate your decision makers on the preventive barriers they might not be aware of in the procurement process. For example, are some steps in the process cumbersome or always causing delays? If so, work to educate your school board or C-suite about the added value of streamlining the process so time isn’t wasted resolving issues or negotiating contracts.


Lastly, develop long-term relationships with vendors to create mutually beneficial partnerships. Quality products at a better price are the biggest advantages of having strong and long-term relationships with vendors. At Diamond Assets, we help you build a sustainable technology plan and serve as your device buyback partner, creating a seamless experience from lifecycle through upcycle.

As school districts are adopting more technology at an increasing rate and corporations are investing in newer models faster than ever, you must have a plan for tomorrow.

A sustainable technology plan helps you purchase the right devices, sell them at the optimal point during their useful lifecycle, and reinvest those funds into the next generation of technology. The right decisions at each step in the procurement process can put significant money back into your budget and keep the best technology in the hands of the people in your business or school.

Contact us at Diamond Assets to learn more about how our team of experts can help you create a long-term, sustainable technology plan that keeps your devices current and makes your procurement process more efficient.

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